Request for Proposals / Qualifications for Potential Downtown Improvements

February 10, 2025

REQUEST FOR PROPOSALS/QUALIFICATIONS

POTENTIAL IMPROVEMENT, ADDITION, OR REPLACEMENT OF TOWN FACILITIES

TOWN OF INGALLS, INDIANA

I. PROJECT INTRODUCTION:

In accordance with IC 5-23-5, the Town of Ingalls, Indiana (the “Town”), invites any and all qualified parties to submit Proposals and Statements of Qualifications to design, construct, renovate, and/or transfer improvements related to the development, renovation, and/or relocation of Town facilities and infrastructure(the “Project”) under a public-private partnership. The purpose and intent of the Project is to fulfill essential operational, infrastructure, and/or public safety needs for the community and to meet the Town’s obligations to provide safe and secure facilities for such purpose.

II. PROJECT SCOPE:

The selected proposer will provide all development services, design services, site work, labor and material to develop and construct the Project. Although the Town has a clear need for new or renovated facilities and infrastructure, the scope of the Project is not determined. The final Project scope will be determined through a scoping period with the selected proposer, during which the selected proposer will be required to provide existing facility analysis, site analysis, design, and construction analysis to create a final scope and a guaranteed budget. The scoping period is anticipated to be a very intense and fast-paced process, with the goal of achieving a guaranteed price and final schematic design in Spring, 2025 in order to accomplish a construction groundbreaking in Summer, 2025. As part of the scoping process, the selected proposer may be asked to investigate potential improvements needed for structural, public safety, code compliance, accessibility, operational efficiency, and energy efficiency purposes. The Town has multiple facilities that potentially need improvements, additions, or replacement, but have limited funds to do so. As part of the required scoping period deliverables, the selected team must provide constructability analysis, budgets, schedules, and other necessary information for the Town to determine a priority list of the potential Projects. Upon receiving satisfactory scoping period deliverables from the selected offeror, the Town will move forward with the Project and selected offeror via resolution or ordinance at a public hearing to complete the design, construction, and development of the Project. If (1) the selected offeror is unable to produce satisfactory deliverables including a guaranteed budget, or (2) the Town determines that the Project is not necessary or wise based on the results of the scoping period, then the Town will begin a new scoping period with another offeror or cancel this RFPQ process altogether. In either event, the resulting scoping period deliverables will be solely owned by the Town, and the Town may use the information from the scoping period deliverables for its use and benefit. Further, the Town reserves the right to pursue additional or alternate procurement processes if necessary.

ADDENDUM #1

The Town of Ingalls has previously engaged American Structurepoint, Inc. to assist with the preliminary scoping of the desired Town Facilities. The Town desires to continuing its partnership with American Structurepoint as the project’s designer. However, the Town has not yet determined whether the design services contract will be included within the BOT agreement or will remain a separate contract directly with the Town. BOT teams are requested to provide an approach that accommodates either scenario. The scope and fee for design services will be negotiated at a later date and are not expected to be included in the RFP response.

QUESTIONS / ANSWERS

Q1) What stage of design/engineering are you currently at with the town hall and road?

A1) Both projects have had some preliminary cost estimates and conceptual designs completed.

Q2) How many linear feet are you including in this project for the road portion?

A2) For the road segment, the project area is Meridian Street from the railroad to Washington Street, and 3rd Avenue from Randall Street to the alley west of the Town Hall building. Approximately, 1280 linear feet.

VIEW FULL RFP/Q

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