CLERK-TREASURER

Justin Gardner

CLERK-TREASURER

TERM EXPIRES: 2027

The Town Clerk-Treasurer in the Town of Ingalls, Indiana, holds a pivotal administrative position responsible for various critical functions related to the town's finances, records, and administration, tailored to the specific needs of the town. Here's a more detailed explanation:

Financial Management

  • Budgeting: The Clerk-Treasurer is tasked with creating and presenting Ingalls' annual budget to the town council. This involves estimating revenues and expenditures to ensure responsible financial planning.
  • Accounting: They meticulously maintain financial records, overseeing accounts payable, accounts receivable, and payroll processes. Ensuring the accuracy of financial transactions and account reconciliations is a priority.
  • Tax Collection: The Clerk-Treasurer manages the collection of local taxes, including property taxes, to secure the necessary revenue for the town's operations.


Record Keeping

  • Maintaining Records: Essential town records, such as meeting minutes, ordinances, resolutions, contracts, and other official documents, are under their care and management.
  • Public Access: It is their responsibility to ensure that these records are accessible to Ingalls residents in accordance with Indiana's public access laws, including the Access to Public Records Act (APRA).


Administrative Functions

  • Town Council Support: The Clerk-Treasurer offers crucial administrative support to the Ingalls town council. This includes preparing meeting agendas, recording accurate minutes, and facilitating communication between council members and town departments.
  • Licensing and Permits: In some instances, they may oversee the issuance of licenses and permits for activities like businesses and building projects within Ingalls.
  • Elections: They may be involved in coordinating municipal elections, handling tasks such as voter registration and managing polling places as necessary.


Investment Management

  • Investment Oversight: The Clerk-Treasurer manages the town's investments, ensuring that surplus funds are sensibly invested to generate income for Ingalls while complying with legal requirements and established investment policies.


Financial Reporting

  • Reporting to State Authorities: They are responsible for submitting financial reports to relevant state agencies, including the Indiana State Board of Accounts, to ensure Ingalls' adherence to state regulations and financial transparency.


Compliance

  • Legal Compliance: The Clerk-Treasurer ensures that all financial and administrative activities in Ingalls comply with local ordinances, state laws, and federal regulations.